Document automation case study
In this case study, learn about how document automation at Warner Bros. Discovery, empowered by Avvoka enables teams across departments to work without legal or coding expertise. Find out about their key wins including how they used Avvoka to:
• Boost efficiency and productivity
• Execute thousands of agreements successfully – and fast
• Streamline processes by merging templates, even including bilingual contracts
500+
300+
5 cities
total Avvoka users
documents generated per month
where their team are based worldwide
The team
American multinational mass media and entertainment company, Warner Bros. Discovery was formed after WarnerMedia merged with Discovery in 2022. What began as an innovation in their UK, APAC, and EMEA divisions soon expanded, weaving seamlessly into their US operations.
Today, Warner Bros. Discovery proudly maintains a diverse and international workforce spanning five prominent global cities.
The automation in the APAC team is led by a trio of dedicated professionals: Legal Operations Manager, Annabel Fleming and Business Coordinator and Paralegal Angela Chong.
In a recent development, Warner Bros. Discovery expanded its legal department by incorporating their colleagues from the United States into their automation initiatives, marking a significant expansion of their collaborative efforts on a global scale.
The challenge
- The team at Warner Bros. Discovery wanted to primarily minimise the burden on legal work.
- They wanted a system that would help them to ensure errors in contract drafts are minimised or better yet make those drafts error-free.
- The team were looking for a way to standardise and create consistency in legal work across European and APAC teams.
- The team needed to save time drafting complex agreements as these are notorious for taking up a huge chunk of time.
- Finally, the team wanted to also save time updating existing contracts which would help manage and enforce contractual liability.
“ Business people, without any legal background, can draft complex legal documents with Avvoka – that’s when we realised the potential of moving to wider business documents. ”
– Annabel Fleming, Legal Operations Manager
The Avvoka solution
1. Automating (legal and business) approvals that are based on set triggers, enhancing operational efficiency and alleviating the legal workload.
2. Automated operations that support mathematical functions and complex logic. This allows users to rely on a powerful, accurate system which massively reduces the scope of errors and helps to save time in drafting complex agreements.
3. The creation of templates that can be stored online and used as a basis for new document drafts helps to standardise legal work and keep contracts consistent across the globe.
4. The ability to tailor access for non-legal users also reduces the legal oversight required, for a contract process that proceeds with remarkable speed.
5. Datasheets store and enable data points to be shared between contracts, they can be reused across a suite of documents as well as related documents. This not only accelerates the contract creation, updating, and renewal processes but also unlocks remarkable time-saving efficiencies.
The results
Automation quick wins such as NDAs, deed of novations and notices of termination which now include 15 diverse company secretarial documents, created a dynamic shift in efficiency and productivity.
An astonishing 2400+ agreements were successfully executed In December 2022 alone without including contractors used internationally.
The mass generation of 1000s of vaccination consent forms amongst many other use cases. This was especially critical as many Warner Bros. Discovery employees in India were granted the invaluable opportunity to receive vaccinations through their association with the company, demonstrating the impactful reach of Avvoka’s support.
Streamlined processes by merging various NDAs and other templates from diverse verticals into a single, comprehensive repository, encompassing even bilingual contracts.
In the dynamic landscape of 2023, Warner Bros. Discovery proudly manages an impressive portfolio of hundreds of active agreements, showcasing their commitment to innovation and collaboration.
Discover how Avvoka can enhance your business operations and increase your profitability today!
500+ total Avvoka users
300+ documents generated per month
5 cities where their team are based worldwide
500+ total Avvoka users
300+ documents generated per month
5 cities where their teams are based worldwide
The team
American multinational mass media and entertainment company, Warner Bros. Discovery was formed after WarnerMedia merged with Discovery in 2022. What began as an innovation in their UK, APAC, and EMEA divisions soon expanded, weaving seamlessly into their US operations.
Today, Warner Bros. Discovery proudly maintains a diverse and international workforce spanning five prominent global cities.
The automation in the APAC team is led by a trio of dedicated professionals: Legal Operations Manager, Annabel Fleming and Business Coordinator and Paralegal Angela Chong.
In a recent development, Warner Bros. Discovery expanded its legal department by incorporating their colleagues from the United States into their automation initiatives, marking a significant expansion of their collaborative efforts on a global scale.
The challenge
- The team at Warner Bros. Discovery wanted to primarily minimise the burden on legal work.
- They wanted a system that would help them to ensure errors in contract drafts are minimised or better yet make those drafts error-free.
- The team were looking for a way to standardise and create consistency in legal work across European and APAC teams.
- The team needed to save time drafting complex agreements as these are notorious for taking up a huge chunk of time.
- Finally, the team wanted to also save time updating existing contracts which would help manage and enforce contractual liability.
The Avvoka solution
1. Automating (legal and business) approvals that are based on set triggers, enhancing operational efficiency and alleviating the legal workload.
2. Automated operations that support mathematical functions and complex logic. This allows users to rely on a powerful, accurate system which massively reduces the scope of errors and helps to save time in drafting complex agreements.
3. The creation of templates that can be stored online and used as a basis for new document drafts helps to standardise legal work and keep contracts consistent across the globe.
4. The ability to tailor access for non-legal users also reduces the legal oversight required, for a contract process that proceeds with remarkable speed.
5. Datasheets store and enable data points to be shared between contracts, they can be reused across a suite of documents as well as related documents. This not only accelerates the contract creation, updating, and renewal processes but also unlocks remarkable time-saving efficiencies.
“ Business people, without any legal background, can draft complex legal documents with Avvoka – that’s when we realised the potential of moving to wider business documents. ”
– Annabel Fleming, Legal Operations Manager at Warner Bros. Discovery
The results
Automation quick wins such as NDAs, deed of novations and notices of termination which now include 15 diverse company secretarial documents, created a dynamic shift in efficiency and productivity.
An astonishing 2400+ agreements were successfully executed In December 2022 alone without including contractors used internationally.
Streamlined processes by merging various NDAs and other templates from diverse verticals into a single, comprehensive repository, encompassing even bilingual contracts.
In the dynamic landscape of 2023, Warner Bros. Discovery proudly manages an impressive portfolio of hundreds of active agreements, showcasing their commitment to innovation and collaboration.
The mass generation of 1000s of vaccination consent forms amongst many other use cases. This was especially critical as many Warner Bros. Discovery employees in India were granted the invaluable opportunity to receive vaccinations through their association with the company, demonstrating the impactful reach of Avvoka’s support.
Discover how Avvoka can enhance your business operations and increase your profitability today!